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Meeting Date:
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6/20/2023 - 5:00 PM
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Category:
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Adoption of Consent Agenda
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Type:
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Action
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Subject:
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Approval of Supplier Spend Estimated to Surpass Board of Education Threshold Specified in Policy DJ - Questica Budget Software Subscription
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End Statements:
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End Statement V Financial Well-Being Financial Well-Being
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Enclosure
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File Attachment:
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Summary :
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Board Approval needed for the Questica Budget Software Subscription Contract 2023-2028
Background
Questica was selected after an extensive RFP process, where numerous budget management platforms were considered.
This tool will greatly improve the budget development process with a more user-friendly interface for all schools and departments as well as automate procedures performed by the Budget Office. This will allow the Budget Office to devote more time to supporting school and department leaders with planning and analyzing financial operations.
This tool will also allow for more sophisticated analysis of personnel, operations and capital budgeting and streamline the public presentation of these budgets.
Questica is uniquely suited to meet the needs of government and educational entities.
Rationale for Request
Strategic Sourcing has successfully negotiated with Questica a 5-year subscription contract with the following reduced annual rates:
Year 1: $312,425.00
Year 2: $159,500.00
Year 3: $167,475.00
Year 4: $175,849.00
Year 5: $184,641.00
TOTAL: $999,890.00
Total Contract Savings from original proposal: $70,050.00
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Funding:
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Recommendation:
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That the Board of Education approve the purchase of Questica’s Budget Subscription Contract for 2023-2028.
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Approvals:
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Recommended By:
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Signed By:
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Jana Schleusner2 - Interim Chief Financial Officer
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Signed By:
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Erin Kane - Superintendent
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Vote Results:
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| Original Motion | | Member Ray D Moved, Member Christy Williams seconded to approve the Original motion 'That the Board of Education approve the purchase of Questica’s Budget Subscription Contract for 2023-2028.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0. | | The motion Carried 6 - 0 | | | | | Ray D | Yes | | Susan Meek | Yes | | Mike Peterson | Yes | | Becky Myers | Yes | | Kaylee Winegar | Yes | | Christy Williams | Yes | |
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